Accounting Generalist - Job at Bay College in Escanaba, MI

Accounting Generalist

Escanaba, MI

Posted 3 days ago

Email Job

Job Description

Position Details

Position Information

Position Title	Accounting Generalist
Pay Grade Level	G-11
FLSA	Non-Exempt
Benefits	Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.
Department	Business Office
Campus Location	Escanaba
Min Salary	$18.18
Max Salary	$21.39
FTE	1.0
Full-time/Part-time	Full-Time
Position Type	Staff
Job Summary/Basic Function	This position is responsible for performing accounting and clerical tasks related to the accounts receivable function with emphasis on daily receipt of all internal and external sources of monies owed the college. As well as data entry and processing of accounts payable.
Minimum Qualifications	Associates degree in accounting, business administration or related field. Must have high level of interpersonal skills to handle sensitive and confidential situations and interact with employees, vendors and students in a professional manner. Proficient in data entry with attention to detail and accuracy 1-2 years experience in accounts receivable and accounts payable functions Must be able to multi-task organizing workload, setting priorities and performing duties accurately while meeting deadlines
Preferred Qualifications	Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software, Microsoft Office preferred Analytical ability to gather and summarize data for reports, finds solution to various administrative problems, and prioritizes work Experience with cash handling. Knowledge of office administrative procedures and uses and operation of standard office equipment.
Months Per Year	12
Hours Worked Per Week	40
Work Schedule	Typical hours are 8:00 a.m. - 5:00 p.m. with an hour lunch break.
Supervision Exercised
Supervision Received	Works under the general supervision of the Director of the Business Office
Work Environment	Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation. The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.
Physical Demands	The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Travel requirement	N/A

Job Duties

Job Duty	Accounts Receivable Responsibilities: This position will provide cashier services to students and the public. Receive payments for tuition and related expenses, Bay College Training and Development, conference and facilities and other third-party payments. Processes and verifies accuracy of daily cash reports Provides polite and accurate responses to any inquiries otherwise directing inquiries to the appropriate area Deposit preparation and balancing money against receipts entered Administers payment plan procedures Coordinates the drop-for-non-payment process between Financial Aid, IT and the Student Accounts Office as well as responsible for student notification of drop-for-non-payment Post Financial Aid transfers, initiates and reviews student refunds for accuracy Responsible for electronic billing notification to students and physical statement distribution activities Collection of aging receivables/monitoring receivable accounts for timely payments, managing collection efforts up to and including the submission of delinquent accounts to collections Performs Box Office services including ticket sales and the reconciliation of ticket sales. ensuring Box Office coverage for all ticketed events held in the Besse Center Theater. (including evening and weekend events) Hiring, scheduling, training and evaluating student employees. Ensures compliance with cashier office procedures, customer service, and Family Educational Rights and Privacy Act (FERPA) Training and assistance to cashier function at Iron Mountain Campus Enters miscellaneous charges (i.e. library fines, test services, bookstore charges, housing charges, nursing fees, etc.) to student accounts Assist Staff Accountant with preparation and distribution of annual tuition payment information reports (1098-T statements), ensuring compliance with reporting requirements Assist Staff Accountant with third-party invoicing Protects organization's value by keeping information confidential Updates job knowledge by participating in educational opportunities Maintain procedural manual for position related functions

Job Duty

Accounts Receivable Responsibilities:

This position will provide cashier services to students and the public. Receive payments for tuition and related expenses, Bay College Training and Development, conference and facilities and other third-party payments. Processes and verifies accuracy of daily cash reports
Provides polite and accurate responses to any inquiries otherwise directing inquiries to the appropriate area
Deposit preparation and balancing money against receipts entered
Administers payment plan procedures
Coordinates the drop-for-non-payment process between Financial Aid, IT and the Student Accounts Office as well as responsible for student notification of drop-for-non-payment
Post Financial Aid transfers, initiates and reviews student refunds for accuracy
Responsible for electronic billing notification to students and physical statement distribution activities
Collection of aging receivables/monitoring receivable accounts for timely payments, managing collection efforts up to and including the submission of delinquent accounts to collections
Performs Box Office services including ticket sales and the reconciliation of ticket sales. ensuring Box Office coverage for all ticketed events held in the Besse Center Theater. (including evening and weekend events)
Hiring, scheduling, training and evaluating student employees. Ensures compliance with cashier office procedures, customer service, and Family Educational Rights and Privacy Act (FERPA)
Training and assistance to cashier function at Iron Mountain Campus
Enters miscellaneous charges (i.e. library fines, test services, bookstore charges, housing charges, nursing fees, etc.) to student accounts
Assist Staff Accountant with preparation and distribution of annual tuition payment information reports (1098-T statements), ensuring compliance with reporting requirements
Assist Staff Accountant with third-party invoicing
Protects organization's value by keeping information confidential
Updates job knowledge by participating in educational opportunities
Maintain procedural manual for position related functions

Job Duty	Accounts Payable Responsibilities Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries utilizing the financial chart of accounts Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks and/or ACH payments; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments Pays employees by receiving and verifying expense reports, requests for advances and preparing checks and/or ACH payments Assist Staff Accountant in maintaining accounting ledgers by verifying and posting account transactions Respond to vendor inquiries Obtain W-9 tax information and assist with preparation of 1099 forms in compliance with IRS reporting requirements Maintains historical records by filing of documents and complying with records retention schedule Protects organization's value by keeping information confidential Updates job knowledge by participating in educational opportunities Maintain procedural manual for position related functions

Job Duty

Accounts Payable Responsibilities

Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries utilizing the financial chart of accounts
Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks and/or ACH payments; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
Pays employees by receiving and verifying expense reports, requests for advances and preparing checks and/or ACH payments
Assist Staff Accountant in maintaining accounting ledgers by verifying and posting account transactions
Respond to vendor inquiries
Obtain W-9 tax information and assist with preparation of 1099 forms in compliance with IRS reporting requirements
Maintains historical records by filing of documents and complying with records retention schedule
Protects organization's value by keeping information confidential
Updates job knowledge by participating in educational opportunities
Maintain procedural manual for position related functions

Job Duty	Other Duties: This position will work with the Financial Aid Office on the Outstanding Check review and communications process Any other duties as assigned

Department Information

Contact(s)	Beth Berube, Director of Human Resources Shena Meffer, Human Resources Specialist
Contact Phone/Extension	906-217-4016
Contact Email	hr@baycollege.edu
Contact Fax	906-217-1625

Posting Detail Information

Posting Number	S160P
Posting Date	04/04/2024
Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Quick Link for Internal Postings

Job Summary

Company

Bay College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Associate Degree

Required Experience

1 to 2 years